Office Administrator Assistant in Elizabeth, NJ at Jobs | Lyneer Staffing

Date Posted: 6/13/2018

Job Snapshot

Job Description

Lyneer Staffing solutions is seeking an office Admin for a Distribution company in Elizabeth, NJ.

Office Admin Job Summary
Under limited supervision and on own initiative performs administrative assignments in support of the Department Manager. Responsible for managing the front reception area and performing administrative tasks as assigned.

ESSENTIAL FUNCTIONS
Prepares presentations, correspondence, and other internal documents.

Compiles and enters data; prepares a variety of reports. Coordinates Worker¿s Comp claims and assists employees in obtaining medical treatment.
Maintains Worker Comp files, OSHA reporting log, and database.
Schedules interviews to include contacting candidates, sending invitations and drafting itineraries.
Performs general administrative duties and projects as assigned.
Establishes and maintains files.
Welcomes, greets and announces visitors.
Answers operator line and forwards messages.
Sorts, distributes, manages the mail by using the postage mail machine and stamps outgoing mail for USPS pickup.

Prepares FedEx shipment labels. Plans and coordinates departmental events including but not limited to; room reservation, travel, food, technology, etc.

Coordinates reservations and travel arrangements.
Orders office supplies; ensures that supplies are organized and readily available.
Resolves routine and complex department related inquiries.


MINIMUM QUALIFICATIONS
High school diploma or GED from an accredited institution.
1 year of administrative support experience
Experienced in the use of Microsoft Word, Excel and PowerPoint at an intermediate level.
Strong verbal, written, organizational, and interpersonal skills.
Demonstrated ability to use discretion when dealing with confidential information.
Knowledge of standard office practices and procedures including excellent grammar, spelling and composition skills.
Skilled in composing and formatting business correspondence, business proposals and presentations.
Skilled in adding, subtracting, multiplying and dividing using whole numbers.